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Summary Information

When entering an observation in LIFT you do not have to use all of the fields, however you MUST ensure that you have provided all the important reference information.  This is why all information in the Summary Information is compulsory.  If you forget to update one or more of the fields, LIFT will not submit your observation and a reminder to complete these will be highlighted.

Choose one or more child/children

After logging in you will need to choose a child/children from a group.  First select the room/group you are in and then:

-        For one child (select the child’s first name); or for more then one child

-        Hold the control key down as you select children’s first names from the drop down list.

Choose the type of observation

LIFT has a detailed blog you can link to to see some descriptions on a number of different types of observation.

Select date observed by using the Calendar tool or directly entering the date in fiel




Click access & notifications

If you would like to add an observation that you do not want to show later in printable plans you may to identify this at this state.


Finally on occasion you may wish to hide an observation from a family. 





Click Detail
This is where you enter the key descriptive elements of your observation by responding to the following prompts:

'What learning did you see an/or hear' is the detail of your observation
'What learning is occurring' is the interpretation or evaluation of the learning observed
'Background/Context' is anything that helps the reader better understand the observation.

Click Hide from parent if you are partially finished your entry and/or for other reasons you wish to keep the observation from the parent's immediate view (e.g.. you wish to discuss with them first). If checked this will hide the whole entry from the parent view.


Select grey buttons for each image you wish to add (up to 3). Please note that the image does not load until you hit Submit at the bottom of the form.

Maximum upload size is 5MB although we recommend you resize your photos much smaller than this to save time. Here is one easy way to do this in windows






You may wish to share a link to the web. Examples of this include youtube videos you have shared with children during the program or helpful factsheets.

Link to an EYLF Outcome'
Using drop down choose the PRIMARY EYLF outcome observed (This is for tracking your focus, use the above fields to discuss other EYLF outcomes observed

Link to developmental milestone to support early intervention (Optional)

If desired use the drop down menus to assist assessment.

Future Opportunities and possibilities & Link to a Program.

This is the how you extend or build learning upon what you have just observed. For example this is the 'What's Next' part of a learning story.

Write a prompt idea for how you could follow up or build upon the learning observed. Once you have chosen the program you wish to link to, this prompt will also then be displayed in that program to remind you to follow up on that learning in that program cycle.

There is no real time limit on how far in advance you can follow up on an activity, although we recommend no longer than 6 weeks when extending on a previous learning experience. However, cultural follow ups, special dates and evens can work very well to be followed up far into the future.


An example of what you will see when you open a program cycle




'Link to a service goal'.

Your goals should have been uploaded during the set up of your service. If you have not uploaded any goals you cannot enter this observation. Choose the service goal (e.g.. your philosophy statement) that links to this observation either though an outcome you have observed in a child and/or your action shown through the 'Future Possibilities and Opportunities' section.